An AI Executive Chief of Staff Built By Someone Who Actually Runs a Care Facility
Most software built for licensed care administrators wasn't built by one. This was.
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You already know what a normal week looks like
Resident care oversight in the morning. A staffing call-out by 9am. A state licensing question in your inbox next to a vendor invoice, a family member's question, and — somewhere in there, unlabeled, unremarkable-looking — a compliance survey with a deadline attached to real money.
That last one is the problem. Not because you're not paying attention. Because nothing in your inbox tells you which email is worth stopping for.
The email that cost $51,600
I've operated licensed California residential care facilities — ARF and RCFE — since 1998. A few years ago, I missed a required section of a QIP (Quality Incentive Program) survey. It was buried under forty other emails that all looked equally routine. That one miss forfeited a 5% reimbursement increase: $4,300 a month, every month, for a year. $51,600 — not because the facility was struggling, but because an inbox can't tell the difference between a newsletter and a deadline that affects your bottom line.
That's the moment FounderFlow got built.
What it actually does for you
Compliance and survey emails get separated from noise
Instead of relying on you to catch a QIP, licensing renewal notice, or CDSS deadline in a sea of vendor blasts, FounderFlow flags it and tells you why it matters.
A daily briefing, under three minutes
What needs your attention today, ranked by what it actually costs you if you miss it.
Follow-up tracking that doesn't rely on your memory
Commitments to families, staff, or the state don't get lost in a thread you meant to circle back to.
Nothing happens without your approval
FounderFlow surfaces and recommends. You decide. No auto-replies to families or licensing bodies without your sign-off.
Full Security & Trust Architecture
We protect your executive communications with enterprise compliance, verified audits, and zero-compromise encryption.
SOC 2 Type I Completed
Our security controls, operations, confidentiality, and data handling practices have been thoroughly reviewed, tested, and certified by an independent licensed CPA audit firm.
Google CASA Completed
Assessed and verified by an authorized cybersecurity lab under Google's CASA Tier 2 program for restricted Gmail, Calendar, and OAuth API access.
AES-256 Encryption
All sensitive tokens, Gmail credentials, customer communication snippets, and database records are encrypted at rest using military-grade AES-256 and transmitted exclusively over TLS 1.3.
Least-Privilege OAuth
We never see or store your Google passwords. OAuth access tokens are narrowly scoped, encrypted in isolated key vaults, and refreshed automatically with zero plain-text storage.
Zero AI Model Training
Your company communications, contracts, and contact histories are strictly isolated to your workspace. We never train public foundation models or sell your data to third parties.
Role-Based Access Controls
Strict data isolation guarantees complete boundaries between workspaces. Teammates only access threads and delegations explicitly assigned to their purview.
Data Sovereignty & Deletion
You retain absolute ownership of all business data. You can export your executive memory graph or trigger a permanent purge of all stored records with a single click.
Continuous Infrastructure Monitoring
Real-time intrusion detection, automated vulnerability scanning, rate-limiting defenses, and redundant off-site backups ensure 99.9% operational reliability.
Start free — see it against your real inbox
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FounderFlow is built by Stacy Wycoff, MSOD — an organizational development practitioner who has operated licensed care facilities since 1998. Not a software company guessing at your problems. Someone who's had one cost her $51,600.